NAAD Conference

Privacy Policy

Last updated: 22 April 2026

1. Introduction

This Privacy Policy explains how NAAD Conference 2026, hosted by Rotary Club of Palanpur Diamond City for Rotary District 3055, collects, uses, stores, and protects information shared through this website, registration forms, inquiry forms, WhatsApp/call support, and payment-related processes.

2. Information We Collect

We may collect attendee information such as name, Rotary club name, district, city, mobile number, email address, preferred registration package, spouse attendance details, occupancy preference, special requests, and messages submitted through forms.

If online payment is enabled, payment processing may be handled through Razorpay or another authorized payment gateway. We do not store complete card numbers, CVV, UPI PINs, net banking credentials, or wallet credentials on this website.

3. How We Use Information

Information is used for registration confirmation, payment follow-up, accommodation and room-sharing coordination, conference communication, help desk support, attendee management, refunds or cancellation processing, and important event updates.

4. Payment Data

Payment transactions, if enabled, are processed through a secure third-party payment gateway. The payment gateway may collect and process transaction details according to its own terms, privacy policy, and security standards. NAAD Conference receives limited transaction information such as payment status, transaction ID, amount, and payer details required for reconciliation and registration confirmation.

5. Sharing of Information

We may share relevant attendee information with authorized organizing committee members, registration support teams, venue/hospitality teams, payment gateway providers, email/SMS/WhatsApp communication providers, auditors, and service partners only for conference operations and support.

6. Data Security

We use reasonable administrative and technical measures to protect personal information. However, no online transmission or storage system can be guaranteed to be completely secure. Attendees should avoid sharing sensitive payment credentials through phone, email, WhatsApp, or form messages.

7. Cookies and Analytics

This website may use cookies or analytics tools to understand visitor behavior, improve usability, and measure registration interest. Users can control cookies through browser settings.

8. Data Retention

Registration and payment-related records may be retained for event operations, accounting, audit, refund, dispute resolution, and legal compliance. Non-essential inquiry data may be deleted when it is no longer required.

9. Attendee Rights

Attendees may request correction of inaccurate information, ask for registration details, or request deletion of non-essential data by contacting the organizing team. Some records may need to be retained for payment, accounting, tax, audit, or legal reasons.

10. Third-Party Links

The website may include links to Google Maps, payment gateway pages, hotel video links, WhatsApp, or other third-party websites. Their privacy practices are governed by their own policies.

11. Policy Updates

This Privacy Policy may be updated when registration, payment, or event processes change. The latest version will be available on this page.

12. Contact

For privacy questions, data correction, or payment-related privacy concerns, contact:
naadconference@gmail.com